Cataloging for Truman ILL Staff

To catalog a book for ILL, you must create both a biblographic record and an item record.

Creating a bibliographic record

  1. Select File.
  2. Select New.
    File -> New
  3. An "Open a template file" dialog box will open. Choose the "ILL Bibliographic Record" template.
    Open a bibliographic template
  4. Click "Open." A new bibliographic template will open.
    5. New bibliographic template
  5. To enter the author, position the cursor in the same line as the label, "AUTHOR." When your cursor icon becomes an insertion point, click the mouse. If you still cannot type, press TAB and try again.
  6. To enter the title, do the same in the line with the label, "TITLE."
  7. To save the record, click the "Save Record" icon. Save Record Icon
  8. The system will prompt you to "Perform duplicate checking." Select "No."
  9. The system will tell you that a new record has been added, and give you a new record number. Click "OK." There is no need to record the record number.
  10. When you have added your item record, you can exit the bibliographic record by clicking on the "Cancel" icon. Cancel Icon

Creating an item record

  1. From the bibliographic record, go to the item summary screen, either by selecting the "Item" tab at the bottom of the bibliographic screen, or by pressing F10.
    Tabs at bottom of bibliographic screen
  2. From the item summary screen, select the "New Item" icon. New Item Icon
  3. A "Choose a Template" dialog box will open, with the "07 Day ILL" template as a default. To create a new 7-day item, click "OK." Otherwise, Click "Browse."

    4. Choose an item template
  4. If you click "Browse":
    1. Choose an appropriate template from the list.
    2. Click "OK." This will return you to the "Choose a Template" box.
    3. Click "OK."
  5. A new item template will open. Add the 099 and barcode the same way you added author and title to the bibliographic record.
  6. When you have added the barcode, the system will prompt you to perform duplicate checking. Select "Yes."
  7. To save the item, click the "Save Record" icon. Save Record Icon
  8. Exit the item record by clicking on the "Cancel" icon. Cancel Icon

Deleting Records on GUIcat

To delete a bibliographic record, you must first delete any attached records. This usually means item records. If any item records, order records, or checkin records are attached to the bib record and you're not sure how or why they got there, check with your supervisor before deleting.

  1. Open the record you wish to delete.
  2. Click the "Delete Record" icon. Delete Record Icon
  3. The system will ask you whether you are sure you want to delete the record. If you are sure, select "Yes."

Logging on and logging out of GUIcat

Logging on to GUIcat while opening GUIcat
  1. Click on the icon for GUIcat, or select "Cataloging and Scanning Workstation" from the menu, depending on how your machine is set up.
  2. A "Login to INNOPAC" box will appear. Enter your personal initials and password (GUIcat does not require a system login and password."
  3. Click "OK." The system will "connect to the server," then "Get Resources," then open a search screen.
Logging on to GUIcat when GUIcat is already open
  1. Choose Connect.
  2. Choose Connect.
  3. Choose INNOPAC/Central Database.
    Logging on
  4. A "Login to INNOPAC" box will appear. Enter your personal initials and password (GUIcat does not require a system login and password."
  5. Click "OK." The system will "connect to the server," then "Get Resources," then open a search screen.
Logging out of GUIcat
  1. Close all screens, especially any open bibliographic or item records.
  2. Choose Connect.
  3. Choose Disconnect.
  4. Choose INNOPAC.
    Logging out
  5. After you have logged out, you can exit the software by selecting File, then Exit.